The big interview is over.
You feel like you nailed it and you have to wait now for the reply from the recruiter.
Well, there’s one last thing you can do to increase the chance to WIN the JOB.
And that’s writing a follow-up Thank You email.
Almost everybody knows that a Thank You note is necessary but many back out of writing it.
Some just forget about it, some think that the interview went too well to need a Thank You note.
No matter what your reason be, to not write a Thank You email or note, you are wrong. More than 80% recruiters say that they prefer candidates who were polite enough to send that Thank You note.
It shows their gratitude, an interest in the job and a mature behaviour.
Throughout the article, I’ll be using Thank You email and Thank You note interchangeably.
It’s because most of the rules apply to both of them.
Writing a Thank You email increase your chance of being selected for two reasons.
First, it shows that you care about the job enough to write the Thank You note.
Second, it gives you a chance to remind yourself to the interviewer who probably would have forgotten you within hours of the interview.
Also see :
Questions to ask interviewer
Need for the Thank You email
Always keep in mind that you were not the only person that the recruiter interviewed.
There were many others. Therefore, there’s an equal chance of recruiter forgetting what your key strength was or what quality or achievement he found interesting about you.
So, the Thank You mail is a perfect way to remind him of what he found striking in you.
It also shows that you have proper interview etiquette.
Believe me, etiquette and manners always come above talent.
Deciding main points about the thank you email
When to send the note/ email
The Thank You email or note should be sent within the 24 hours of the interview.
It should never be more than two days after the interview.
It shows that you are serious about the job.
And getting this job is on the top of your priorities.
If you couldn’t send the Thank You email within two days of the interview, then don’t send it at all.
You don’t want to convey the message that you had more important things to do than write the Thank You email.
Then, the interviewer probably would have more important candidates than someone doesn’t understand the importance of writing the Thank You note.
Whom to send the email
The note or email should be addressed to the Hiring manager.
If there were more than one people sitting in the interview, you should send the Thank You email to each one individually, if possible.
If you don’t have all the emails, then you can request the emails of other people in the post script.
And try to vary your email slightly based on how you encountered that person during the interview.
In case, the company is against giving out emails, then drop or post a handwritten note to the company and request to hand it to appropriate person.
Handwritten note vs. Email
There are two ways to express your gratitude to the interviewer : handwritten note and email.
Now, it’s up to you to decide what will be suitable.
Based on the industry and the interviewer, you can make your selection.
If you work in IT industry, an email should be the first choice.
However, in publishing houses and other conventional industries, handwritten note leaves more impact.
If you are applying for a Fashion magazine or some vintage store, don’t just write a note but use beautiful calligraphy.
Similarly, if you found that the recruiter was a technology lover using latest gadgets, he would always prefer an email.
On the contrary, traditional people like handwritten notes.
What to write
Now comes the biggest question. What to write in the email that will make your note stand out from the hundreds of other notes.
There are hundreds of templates available on the internet.You just have to fill details related to you and your Thank You email will be ready in minutes.
But you definitely don’t want to do that. That will just create a negative effect.
Thank You email can be categorised into five parts.
- Express your gratitude for the interview
- Describe the discussion where you had possible solution or suggestion to a certain issue in the company
- Add briefly how you can prove to be an asset to the company.
- If there were any informal discussions and you have some point to convey, do add it. It gives an informal touch to the email.
- Add your online portfolio, blog or website link which the interviewer can refer for further information.
Also, the subject of the email should specifically contain the words Thank You.
This helps the recruiter to sort out emails.
He doesn’t want to read your Thank You email when he urgently needs to sort through candidates for a particular position.
The words Thank You can be followed by the interviewer’s name, surname or any sentence that you may seem fit.
But, don’t go on for more than 15 words.
Now, let’s see two sample Thank You letters.
Subject: Thank You Mr. Smith
Dear Mr. Smith
First of all, I would like to thank you for meeting with me on Monday. I felt the interview was great especially the part where we discussed the bugs that came due to module integration of the latest Hotel Management System. I love taking such challenges and provide a bug free solution.
I’ve also been in charge of three module integration at my current job. I could use that experience in this issue.
As discussed, I’ll give you a follow up call on Friday. Please contact me for any further information or you can also visit my profile at JohnBrown.com.
This sample is an example of a completely formal email.
The person expresses gratitude and points out how he can come handy in the current crisis that the company is facing.
This is going to earn him Brownie points. He also points out that he has experience in dealing with such situations which is an added advantage.
If a follow up call or meet was discussed, do mention it at the end of the email.
The person finishes the email with the link to his website and his email. These two details make sure that the recruiter has an easy access to the person in case the need arises.
Subject: Thank You for the interview
Firstly, thank you for the meet up on Tuesday. As discussed, this job requires a constant contact with client and in many cases the person also has to persuade the client for some hard decisions. So, I would like to say that my communication skills will be an added advantage for this job. I think I am pretty good at that since
I’ve been dealing and tackling clients at ABC Pvt. Ltd. for past five years.
And kudos, B Rangers won the game just as we predicted. Feel free to contact me for further discussion.
This email has a bit of an informal tone.
The interviewer discussed the basketball game with Mary.
So, she could safely add that informal touch to the email.
Here, the person specifies how her work experience makes her eligible for the job based on the job requirements.
She also mentions the informal discussion that took place.
And she also invites the interviewer for further queries.
This is a perfect blend of a little bit of friendliness and professionalism.
So, let’s just go over main points and brew the recipe of that impressive Thank You email.
Points to remember
Always start your letter expressing your gratitude to the interviewer for his time.
Mention key points from the interview
The main reason of always writing a Thank You email after the interview is that it gives the personalised touch to the email.
Also, it gives you an opportunity to remind some of the interesting parts of the interview where you came up with a solution to an existing problem or you discussed qualities that the recruiter was looking for.
This part is very important.
It serves two purposes:
- The recruiter is sure that you’ve written the email yourself and not just copied it from the Internet.
- You get to remind the interviewer about your strong points or a scenario where you had solution to their problems.
Some informal chat
This does not apply to everybody.
If you had some out of the interview talk with the interviewer, then you can mention it.
It makes the email informal.
The Hiring Manager is also a person and would love that friendly tone among hundreds of same sort of email.
Of course this part doesn’t apply to you if you interviewed in a very strict environment; or if your interviewer was a serious person who didn’t say a word out of the book.
Stand out from the crowd
The Hiring Manager comes across hundreds of application through the day.
He may have interviewed 10 or 20 people for the same post that you applied for.
And maybe 12 of them, if not all, are outstanding candidates.
So, how do you make sure that you are not lost in the crowd?
If you aced the interview, then a perfect Thank You email would bring you closer to the job.
Make it interesting.
Don’t go for all the cheesy lines.
Be different. Be yourself.
Also, add links to your social media profile and your own website.
Many people tend to forget this part.
And if at some point the interviewer wants to know further about you, he should have that information handy.
The personal website
Many interviewers prefer a candidate with his own personal website.
A personal website contains one’s portfolio, his hobbies, other achievements and such things that one wants to showcase to the world, especially to some Recruiter.
Whether you want a personal website or not is entirely your choice and I don’t think not having it affects the chances of a good candidate.
But yes, it does depend on which field you are in.
If you are an IT person or a blogger, then the personal website is a must.
For jobs like teacher, nurse, receptionist etc. it’s fine to not have a personal website.
Nowadays, you can maintain a single page personal website for free. Just search Google for it.
The social weirdo
Earlier I mentioned that mention your social profile links.
Social profile plays an important role in jobs where a person has to be in contact with other people and clients like hospitality sector or help-desk officer.
So, before adding the links do make sure that you are not some weirdo in social media.
If the profile contains your crazy photos or posts or a personality very different than what you presented at the interview, then do think twice before acting.
So, I guess that’s almost everything that you need to consider before writing that Thank You email.
And man that’s a lot of stuff to take care of. But don’t worry, you effort is going to pay for itself.
Few key points:
- Depending on the nature of the field that you work in, select whether you want to write an email or a handwritten note.
- Never delay writing the Thank You email. It reflects your seriousness regarding the job at hand.
- Always make sure to address the note to the correct person. He should be the one who took your interview, single or multiple.
- Never go beyond a Thank You and a Follow up mail. You are an interview candidate, not a stalker.
- Choose appropriate subject for the email. It should immediately inform the interviewer the purpose of your email.
Go ahead and write that perfect Thank You email and improve your chances of getting selected.